Came
into
force on 01st
July 2002.
Applies to all passenger ships and all cargo vessels over
500 GT.
MCA strongly advices also for ships of 150
– 500 GT
Objectives
:
→
To
ensure
safety
at sea, prevention
of human injury or loss of life.
→
To
avoid
damage to the environment
particularly marine environment and to property.
→
Provide
safe
practices in ship operation
and a safe
working environment.
→
Assess
all identified risks to its ships, personnel and the environment and
establish appropriate
safeguards.
→
Continuous
improve safety management skill
of personnel ashore & aboard ships, including
preparation for emergencies
related both to safety & environmental protection.
Functional
requirements of SMS :
→
A
safety and environment protection policy.
→
Instructions
and procedures
to ensure safe operation of ship and protection of environment in
compliance with relevant
International and Flag state legislation.
→
Levels
of authority and lines of communication
between shore
and shipboard personnel.
→
Procedures
for reporting
accidents
and non-conformities.
→
Procedures to prepare for and respond to emergency
situations.
→
Procedures
for Internal
audits and management reviews.
Company’s
Responsibilities :
The
company should :
→
Define and document the responsibility, authority and interrelation
of all personnel who manage perform and verify work related to and
affecting safety and pollution prevention.
→
Ensure that adequate resources and shore based support are provided
to enable DPA to carry out his work.
→
Ensure
The
Master
is ~
→
Properly
qualified for command.
→
Fully
conversant with company’s
SMS.
→
Given
the necessary
support.
→
Ensure appropriately
manned
to maintain safe operation of ship.
→
Ensure
to man
the ships
with qualified, certified and medically fit crew.
→
Ensure
new
crew
familiar with his duties.
→
Ensure
that crew
can communicate
on safety matters.
→
Should
identify
training
needs and provide training to meet them.
→
Ensure
all
personnel
involved in SMS have adequate understanding of relevant
rules, regulations, codes & guidelines.
→
Should
establish SMS in a working and understandable language.
DPA
should
ensure
safe
operation of each ship and
provide a link
between the ship and company, as having direct access to the highest
level of management.
The
duty of DPA is to
verify
and monitor all safety and pollution prevention activities
in the operation of each ship. The monitoring shall include but not
be limited to :
→
Communication
& implementation
of the safety and environment protection policy.
→
Reporting
and analysis
of non-conformities,
accidents and hazardous occurrences.
→
Evaluation
and review
of the effectiveness
of the SMS.
→
Appropriate
revision
to the
SMS.
→
Ensure
adequate
resources and shore based support
are available as required.
Adequate
Resources :
→
Personnel
resources.
→
Material
resources.
→
Any
training
required.
→
Clearly
defined and documented responsibility
and authority.
→
Authority
for reporting non-conformity and observation to the
highest level of authority.
Master’s
Responsibilities ~
→
To
implement
safety and environmental protection policy.
→
To
motivate
the crew in safety matters.
→
To
issue appropriate orders
and instructions
in clear and simple manner.
→
To
verify
that SMS requirements are being observed.
→
To
review
periodically and provide feedback to the company on the SMS.
Master’s
Overriding Authority ~
The
company should establish in the SMS that “The
Master has the overriding authority and the responsibility to make
decisions with respect to safety and pollution prevention and to
request the Company’s assistance as may be necessary’’.
Shipboard
operation :
The
company should establish procedures, plans and instructions including
checklists as appropriate for key shipboard operations concerning the
safety of the personnel, ship and protection of environment. The
various tasks should be defined and assigned to qualified personnel.
Emergency
preparedness :
The
company should
→
Identify
potential emergency shipboard situations and establish
procedures to respond to them.
→
Establish
programs
for drills and exercises to prepare for emergency actions.
→
Ensure
that shore
management
can respond at any time to hazards, accidents and emergencies
involving its ships.
Planned
Maintenance Schedule :
The
company should ensure that
→
The
ship is maintained as per
relevant rules and additional company requirement.
→
Regular
inspections
are held.
→
Any
non-conformity
is reported & corrective action is taken.
→
Records
of these activities are maintained.
→
Identify
equipment and technical systems,
the sudden failure of which may result in hazardous situations and
specific measure is taken including the regular testing of stand-by
arrangements and equipments or technical systems that are not in
continuous use.
→
The
ship’s routine
inspection & operational maintenance
is carried out.
Documentation
:
The
company should :
→
Establish
& maintain procedures to control
all documents and data , relevant to SMS.
→
Ensure
that valid
documents
are available at all relevant locations.
→
Obsolete
documents
are promptly removed.
→
Changes
to documents
are reviewed and approved by MCA.
Company
Verification, Review & Evaluation :
The
company should :
→
Carry
out Internal
safety audits
to verify the compliance of SMS.
→
Periodically
evaluate
the efficiency of and review the SMS.
Certification
:
DOC
– For shore side aspects of SMS.
→
It
is specific ship type.
→
Before
the DOC can be issued, the SMS
must
have been in place for 3 months on board any specific ship type.
→
An
external audit by MCA then approve and issue DOC (Interim for up to
12 months or full DOC up to 5 years -subject to annual DOC
verification by MCA).
SMC
~
→
For
each ship in the fleet.
→
Once
the company obtains DOC, every ship of that type will be subjected to
an external audit by MCA.
→
Then
the ship will be issued SMC (Interim for up to 6 months / full SMC up
to 5 years – subject to at least one Intermediate verification
Between 2nd & 3rd anniversary of the issue of SMC).
Duties
Of Safety Officer :
→
Ensure
that the provisions of the COSWP
and employers
Occupational Health and Safety (OHS) policies
are complied with.
→
Make
OHS
inspections
of the ship every 3 months.
→
Carry
out risk
assessment
before any important jobs.
→
Stop
any
work,which
may cause a serious accident. Then inform Master for further action.
→
Investigate
accidents and potential hazards.
→
Organize
safety committee meeting.
→
Give
recommendations
and suggestions
to Master/Employer regarding safety matter.
→
Motivate
the crew
to improve the safety awareness.
→
The
safety awareness can be improved by :
→
Safety
movies & posters.
→
Presence
of publications- COSWP.
→
Table
top meeting –discuss SMS procedures.
→
Regular
drill & exercises.
→
Maintenance
of safety equipment.
→
Permit
to work system.
→
Accident
& incident reports.
→
Open
door policy for safety matters.
→
Maintain
a record,
detailing:-
→
Accidents
→
Statements
→
Other
investigations
→
Complaints
→
Representations
and recommendations.
→
The
safety record should be available for inspection by-
→
Safety
representative
→
Safety
committee
→
The
Master
→
MCA.
→
Ensure
that the provision of the Code of Safe Working Practices are complied
with.
→
Ensure
the observance of the employer’s occupational health and safety
policies.
→
Consider
and take any appropriate action in respect of any occupational health
and safety matters affecting the crew.
→
Improve
the standard of safety consciousness among the crew.
→
Make
representations and recommendations on behalf of the crew to the
employer.
→
Keep
a record of all proceedings.
→
Inspect
any of the Safety Officer’s records.
| more than 5 crew | up to 15 crew | more than 15 but less than 30 crew | more than 30 crew |
| A safety officer | A safety officer | A safety officer | A safety officer |
| Officer & ratings may elect a safety rep | One safety representative |
One
safety rep. for the officers
One
safety rep. for the ratings. |
One safety rep. for each department |
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